Vacancy –Board Operations Assistant of Asian Infrastructure Investment Bank (AIIB)
AIIB would like to select suitable candidates to fill the position of Board Operations Assistant. Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.
Please send your CVs (Chinese and English) with photos to our mailbox before the closing date. Please indicate the position to which you are applying in the e-mail subject line as “Vacancy+ Name of applicant+ Date of application”. We are seeking high-quality written applications to establish a shortlist for further testing.
Title:？Board Operations Assistant
Job Type: Outsourced (Chinese Nationality only)
Department: Corporate Secretariat
Work Hours: Full-time
Location: Chaoyang District, Beijing
Closing Date: Apr 12nd, 2024
Monthly salary (before tax and social security insurance deduction) will be between RMB 12,000 and 17,000
Title: Board Operations Assistant
Job type: Outsourced Staff
Department: Corporate Secretariat
The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow - infrastructure with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 109 approved members worldwide. We are capitalized up to USD100 billion and Triple-A-rated by the major international credit rating agencies. Working with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.
Corporate Secretariat is looking for a Board Operations Assistant to perform responsibilities under the oversight and guidance of professional staff members of the Corporate Secretariat of the Bank. Together with other assistants in the team, the assistant will work on one or several of the following areas, and will also have opportunities to further develop skills in other areas of the team’s work:
Support to Meetings of the Board of Directors and the International Advisory Panel
？Support the preparation and circulation of Meeting Notices, agendas, background documents, project-documentation and other papers, including the coordination of follow-up queries.
？Coordinate under the guidance of supervisor with working-level focal points across the Bank to facilitate the timely registration of relevant personnel for meetings.
？Support the preparation of routine documentation to facilitate elections and appointments of Directors, external Committee Members and International Advisory Panel Members.
？Provide substantial logistical support to the organization of virtual and in-person meetings, including meeting room bookings, travel arrangements, catering and payments.
？Provide administrative support to officials of the Board of Directors, members of the International Advisory Panel, and external members of a Board Committee, including expenses settlement and reporting, visa facilitation, and IT hardware/software support for Board.
？Support the timely disclosure of relevant information in line with the Policy on Public Information.
？Prepare presentation materials and other internal documentation under the guidance of professional staff members.
Communication with the Board of Directors
？Act as a working level focal point for Bank communication with the Board and IAP members; responsible for the day-to-day communication with the non-resident Board of Directors, IAP and relevant Bank staff.
？Support professional staff members to provide high-quality and timely responses to Board enquiries in line with the Bank’s policies and guidance on information provision to the Board.
Development and Maintenance of Board Portal/Board Information Database:
？Maintain and update relevant databases and records, including the Board operations manual, as related to individual responsibilities.
？Participate in the further development of the virtual office of AIIB’s Board of Directors, the Board Portal, including coordination with the IT Department and external vendor, compilation of business requirements, participation in user acceptance testing and the proactive provision of suggestions for further improvements to the Portal to enhance efficiency.
？Support the professional staff members and coordinate with other teams to ensure the close integration of IT systems to better serve the Bank’s Board of Directors’ needs.
Requirements
？Strong verbal and written communication skills in English.
？Relevant experience, ideally in an international or multilateral context. Experience in finance and/or IT project management is of advantage.
？Demonstrated organizational skills with the ability to work as a team member, work proactively and plan ahead.
？A high level of attention to detail, and experience working with MS Office applications and videoconferencing solutions.
？Ability to work effectively under pressure and flexibly adapt working hours to accommodate business needs.
？Experience exercising discretion and confidentiality with sensitive corporate information.
？Demonstrated high standards of ethics.
？Multi-cultural exposure a plus.
？Bachelor’s degree or above in related fields from a reputable university. Qualifications related to finance or IT project management are a plus.