岗位职责:
Job Title: Assistant Officer/Officer (Administrative Support)助理科员/科员 (行政支持)
Department: Urban Governance and Design Thrust, Society Hub, HKUST(GZ)
Job ID:
Job Posting Details
Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents.
In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines. This is a groundbreaking move in the higher education community across the globe.
HKUST(GZ) comprises four Hubs, namely Function Hub, Information Hub, Systems Hub, Society Hub and 16 thrusts. The admission of undergraduate students begins in 2023, with the first batch of programs covering artificial intelligence, data science and big data technology and smart manufacturing engineering.
HKUST(GZ) is located at *** Duxue Road, Qingsheng Hub Cluster, Nansha District, Guangzhou. The campus covers an area of about 1,669 mu (111.3 hectares) and is divided into two construction phases. The first phase covers an area of about 716 mu (47.7 hectares) with a floorage of about 636,000 square meters (63.6 hectares), which had been officially put into use in September 2022. The design of the campus blends natural scenery with architecture, with key cutting-edge technologies for energy conservation and environmental protection adopted during the design and construction process, in a bid to establish the campus as a new benchmark of green, smart and sustainable development.
About Society Hub
Society Hub aims to become a leading force in the knowledge economy of a digital society. We are committed to nurture socially-conscious talents with cutting-edge analytical skills and an open and growing mindset, ready to resolve socio-economic issues and contribute to the knowledge economy in a networked society and rapidly changing world.
While the scope of cross-disciplinary research will serve the national development strategy and respond to market demand, the Society Hub focuses in the near term on the following four thrust areas: Carbon Neutrality and Climate Change; Financial Technology; Innovation, Policy, and Entrepreneurship; and Urban Governance and Design, which are inspired by several interesting patterns and trends emerging in the new century.
About UGOD Thrust
Urban Governance and Design Thrust aims to train the next generation of leaders in conducting cutting-edging innovative research on cities through cross-disciplinary approaches to solve complex urban problems.
The UGOD Thrust is now searching for a self-motivated and capable individual to fill the Assistant Officer/Officer position to implement undergraduate and postgraduate policies and functions, which will require close interaction with the Society Hub and internal offices in the University. The appointee will be stationed in Nansha, Guangzhou.
城市治理与设计学域正在寻找一位积极主动、能力优秀且善于沟通协调的候选人以担任助理科员/科员一职，协助处理学域的行政管理工作。该职位将会和社会枢纽及校内各部门紧密合作，共同推进城市治理与设计学域的发展。该职位任职地点为广州南沙。
Duties
The appointee will provide support in student admission, registry, student affairs and the administrative affairs in the UGOD Thrust, Society Hub, HKUST(GZ), including but not limited to below:
1. Assist with the organization and coordination of events, workshops, and conferences related to urban governance and design
2. Prepare and distribute meeting agendas, minutes, and other documents as needed
3. Provide administrative support to the thrust head, including managing calendars, scheduling meetings, filling in various paperwork, and handling correspondence
4. Take charge of event promotion in and out of campus, for instance, meetings, receptions, student activities, admission promotion, seminars, academic conferences etc.;
5. Assist with the management of budgets and financial records for the thrust
6. Provide secretarial and administrative support to the Thrust Head, for instance, ticket and hotel reservation, purchasing, reimbursement, agenda management, and other ad hoc duties assigned by Thrust Head;
7. Provide administrative support to faculty and Thrust.
该职位将支撑城市治理与设计学域招生、教务、学生事务及行政等工作，具体包括但不限于：
1. 协助组织和协调城市治理与设计学域相关的活动、研讨会和会议
2. 准备并安排会议议程、会议记录和其他必要文件
3. 为学域主任提供行政支持，包括管理日历、安排会议并处理相关信函
4. 负责本学域内的宣传活动组织，如会议、接待、学生活动、招生宣传、学术研讨会，学术会议等；
5. 协助管理学域的预算和财务记录
6. 向学域主任提供秘书和行政相关的工作支持、包括票务、酒店预订、物品采购、报销、日程管理及其他工作。
7. 给学域及教员提供行政支持。
任职要求:
1. Applicants should have a bachelor's degree with at least three years of post qualification experience, preferably in administering academic programs in higher education system;
2. Good command of written and spoken English and Chinese;
3. Good data analytical skills and high computer proficiency, including good knowledge of MS Office, Knowledge of new media operation;
4. Creative and eager to contribute new ideas;
5. A strong team player, meticulous and attentive to details;
6. Good interpersonal and communication skills.
1. 申请人应具有本科学士学位及至少3年正式工作经验，在高等教育体系里从事过相关工作者优先。
2. 具备良好中文及英语的书写、口语能力。
3. 良好的数据分析能力，熟悉计算机操作，包括使用MS Office；熟悉新媒体运营；
4. 充满创造力并善于输出新观点；
5. 拥有良好团队合作精神与沟通能力，以及谨慎工作态度。
6. 具有良好的人际交往和沟通能力。
This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations. Starting salary will be commensurate with qualifications and experience.
Application Procedure
In support of a green work environment, we accept applications submitted online only. Applicants should include a Resume in their applications, and could check their application status via the recruitment website. We thank applicants for their interest but advise only shortlisted candidates will be notified of the result of the application.
(Information provided by applicants will be used for recruitment and other employment-related purposes only.)
HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.